Speaker Date Topic
Touch a Truck Prep Meeting - All Hands on Deck May 28, 2019
Fundraiser Prep & Scholarship Update & Golf Turn

Touch A Truck

All Hands On-Deck

Important Dates and times:

Note: we need bodies to help so please recruit volunteers. 

Tuesday, May 28th

  • 1:00 pm we will start mowing the field at Scarborough Downs, we need help, please let John know what time in the afternoon you could arrive to help out.  Other days in the week at this point forecast rain, so we want to make sure we get this accomplished) -Phil and John will start at 1:00    Troy what time can you arrive?
  • 6:00 Rotary Meeting:  We need all-hands-on-deck to walk through final preparations of Touch a Truck:
    •  Entrance / Tickets: 
      • Mindy can be in charge?
      • Candy do you have a square to bring?
      • We need a team that will help set up and run registration.
      • What do we need for supplies?
      • Money, Markers, Stamps, Phones for Square
    • Food for Public
      • John & Troy, can you be in charge?
      • Snow cones? – what is needed
      • Trailer set up
      • Tents Set up
      • We need a crew for food
    • Food for Drivers Lunch
      • Deb, can you be in charge?
      • What do we need for prep/supplies?
      • Team to help deliver the lunches.
      • Coffee and Donuts in morning
    • Interact Kids Center
      • Reyleigh can you oversee/keep an eye on?
      • Bounce House – Face Painting
      • What else is needed?
    • Mascots
      • Leroy is in charge of the three mascots
      • What do we need for support?
    • Truck Set up & Driver Raffle
      • Phil will create a plan for placing the trucks
        • We will put signs up on Friday/ Sat morning where they go
      • A master plan will be available at Meeting
    • PR and Advertising Crew & Vendor support – Rayleigh and Katelyn
      • The goal is to take pictures, videos and help to promote for next year.
    • Set up Crew – We need to establish a setup crew for Friday Night
    • Signs need to be hung up this week.
    • Supplies needed – We need to establish who is getting and bring supplies
    • Tents, generators, who can help supply them.  -

Friday, May 31

  • Afternoon – Time to be Determined 4:00 pm or 5:00 pm - We need to set up the large tent, begin to rope off the parking areas and get a general walkthrough of the event.

Saturday, June 1 – Day of Event

  • 8:00 am – or earlier – Arrive for set up and getting organized
  • 9:00 – 10:00 am Trucks arrive and are placed (Some trucks arrive earlier so we need to be ready)
  • 10:00 to 2:00 Event is in full swing
  • 2:00 – 3:00 Clean up.

We got this!!!!!!

Club Assembly & New AG and BOD Meeting Jun 04, 2019
Vote on Annual Budget for 2019 - 2020

Our new AG - Holly Sargent from York Rotary will be joining us.

 

Club Assembly items discussed will be published before the meeting.  Secretary Report, Treasurer Report, Membership Report, Program Report, Fundraising Report, Foundation Report, Charity Giving Update, Service Project Update, District Updates, PR Update, New Items

Troy Dennen - Reservered this evening Jun 11, 2019
Troy Dennen

Stay posted for toptic

Regular Club Meeting - Speaker TBD Jun 25, 2019

Phil is at RYLA

Andrew Glazier - District Governor Jul 09, 2019
District Governor Official Visit Change Over - Presentation

Official District Governor Visit

Regular Club Meeting - Speaker TBD Jul 23, 2019
Jan - Jun Attendence Awards
Club Assembly & BOD Meeting Aug 06, 2019
Standard Agenda

Secretary Report - Treasure Report - Membership Report - Program Report - Fundraising Report - Christmas Trees planning - Foundation Report - Charity Giving Report - Service Project Update - District Updates - PR Updates - Club Newletter - Other items

Regular Club Meeting - Speaker TBD Aug 13, 2019
Regular Meeting - Speaker TBD Aug 27, 2019
Regular Club Meeting - Speaker TBD Sep 10, 2019
Regular Club Meeting - Speaker TBD Sep 24, 2019
Club Assembly & BOD Meeting Oct 01, 2019
Nominations of 2020 - 2021 Officers

Secretary Report - Treasure Report - Membership Report - Program Report - Fundraising Report - Foundation Report - Charity Giving Report - Service Project Report - District Updates - PR Update - News Letter - Other items

Regular Club Meeting - Speaker TBD Oct 08, 2019
Regular Club Meeting - Speaker TBD Oct 22, 2019
RYLA 2019 Camper/Parent Night Nov 12, 2019
Leadership and RYLA

We will welcome the RYLA participants from Leadership Camp RYLA 2019.